Planted are committed to protecting and respecting your privacy. For the purposes of data protection legislation, we are the data controller and we will process your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 and national laws which relate to the processing of personal data. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
2. VISITORS TO OUR WEBSITE
We may collect and process personal data about you in the following circumstances:
- when you complete forms on our website at www.planteduk.com. We will collect details such as your name, address, email address and telephone number, so that we can contact you about the services you have requested and respond to your enquiry;
- whenever you provide information to us when reporting a problem with our Website, making a complaint, making an enquiry or contacting us for any other reason. If you contact us, we may keep a record of that correspondence;
- whenever you disclose your information to us, or we collect information from you in any other way, through our Website.
- whenever you recommend a friend or accept a recommendation as part of our referral scheme
We may also collect data in the following ways:
2.1 IP Address
- We may collect information about your device, including where available your Internet Protocol address, for reasons of fraud protection. We may also collect information about your device’s operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns and does not identify any individual.
We may use your personal data for our legitimate interests in order to:
- provide you with information, or services that you requested from us;
- allow you to participate in interactive features of our Website, when you choose to do so;
- ensure that content from our Website is presented in the most effective manner for you and for your device;
- improve our Website and services;
- process and deal with any complaints or enquiries made by you; and
- contact you for marketing purposes where you have signed up for these (see section 6 for further details).
3. WEBSITE LINKS
Our Website may, from time to time, contain links to and from the websites of third parties. Please note that if you follow a link to any of these websites, such websites will apply different terms to the collection and privacy of your personal data and we do not accept any responsibility or liability for these policies. When you leave our Website, we encourage you to read the privacy notice/policy of every website you visit.
- We will collect details such as your name, address, telephone number and email address when you fill in a form with us either online or over the phone. We will use this information to process your enquiry, comply with our contractual obligations and, where you have set up an online account with us, to help manage your account.
- We will also use your personal data in the ways described in sections 7, 8 and 9 of this policy.
5. IF YOU FAIL TO PROVIDE PERSONAL DATA
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide the data when requested, we may not be able to perform the service we have or are trying to enter into with you (for example to contact you in relation to a competition we have run and you have entered).
- In addition to the uses described in section 2 above, where you have provided us with your contact details, indicating that you would like to receive marketing correspondence from us, subscribed to our mailing lists or newsletters, entered into any of our competitions or provided us with your details through our networking activities, we may use your personal data for our legitimate interests in order to provide you with details about our service offerings which we think may be of interest.
- You have the right to opt-out of receiving marketing correspondence from us at any time. To opt-out of receiving such information you can:
- click the unsubscribe button contained in any marketing email which we send you; or
- email us at email@example.com providing us with your name and contact details.
7. MONITORING AND RECORDING
We may monitor and record communications with you (such as telephone communications and email communication) for the purpose of quality assurance, training, fraud prevention and compliance.
8. LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA
- We will only use your personal data where the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- for performance of any purchase you make with us;
- when you enter one of our competitions, sign up to our mailing list or provide your details to us through our networking activities.
- where necessary for compliance with a legal or regulatory obligation we are subject to; and
- for our legitimate interests (as described within this policy) (but only if your interests and fundamental rights do not override these interests).
9. DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES
As well as set out elsewhere in this policy, we may disclose your information to the following parties, because we have a legitimate interest in doing so:
- staff members and third party suppliers in order to facilitate the provision of goods or services to you;
- our affiliated entities to support internal administration;
- IT software providers that host our Website and store data on our behalf;
- HM Revenue and Customs, regulators and other authorities who require reporting of processing activities in certain circumstances;
- to third parties with whom we may in the future negotiate a sale, transfer or merger of our business.
- We may also disclose personal data to the police, regulatory bodies, legal advisors or similar third parties where we are under a legal duty to disclose or share personal data in order to comply with any legal obligation, or in order to enforce or apply our website terms and conditions and other agreements; or to protect our rights, property, or safety of our customers, or others.
- We will not sell or distribute personal data to other organisations without your approval.
10. DATA SECURITY
- Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your information transmitted to our Website; any transmission is at your own risk.
- Information you provide to us is shared on our secure servers. We have implemented appropriate physical, technical and organisational measures designed to secure your information against accidental loss and unauthorised access, use, alteration or disclosure. In addition, we limit access to personal data to those employees, agents, contractors and other third parties that have a legitimate business need for such access.
11. ACCESS TO, UPDATING, DELETING AND RESTRICTING USE OF PERSONAL DATA
- It is important that the personal data we hold about you is accurate and current. Please keep us informed if the personal data we hold about you changes.
- Data protection legislation gives you the right to object to the processing of your personal data in certain circumstances, and to withdraw your consent to the processing of your personal data where this has been provided, although we may have the right to process your data without your consent in certain circumstances, as set out elsewhere in this policy. You also have the right to access information held about you and for this to be provided in an intelligible form. If you would like a copy of some or all of your personal information, please send an email to firstname.lastname@example.org. In certain circumstances we reserve the right to charge a reasonable fee to comply with your request.
You can also ask us to do the following (although please see section 13, which might apply to your request):
- update or amend your personal data if you feel this is inaccurate;
- remove your personal data from our records entirely;
- send you copies of your personal data in a commonly used format, and transfer your information to another entity; or
- restrict the use of your personal data.
- If you make this type of request, we may request specific information from you to help us confirm your identity and verify your request. Data protection legislation may allow or require us to refuse your request. If we refuse your request we will inform you of the reasons why, subject to any legal or regulatory restrictions.
- Please send any requests relating to the above in writing to
email@example.com specifying your name and the details of your request.
12. RETENTION OF PERSONAL DATA
- We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
- To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
- Details of retention periods for different aspects of your personal data are available upon request by contacting us on firstname.lastname@example.org.
13. RIGHT TO WITHDRAW CONSENT
Where you have provided your consent to the collection, processing and transfer of your personal data, you have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, please contact us at email@example.com.
15. CONTACT US
If you have any questions, comments or requests regarding this policy or how we use your personal data please contact us at firstname.lastname@example.org. This is in addition to your right to contact the Information Commissioners Office if you are unsatisfied with our response to any issues you raise. The contact details for the ICO can be found here: ico.org
Last updated: 1st August 2018